Contract Management

Dassian Contracts and Project Billing (COPB) (formerly GCS)

Dassian Contracts and Project Billing (formerly GCS) allows your company to simplify project-based client invoicing, improve cash flow and eliminate manual processes.  It easily manages the most complex contract types offering insight into key contract performance metrics as well as automating the critical and complex billing processes needed by today's government contractor and service provider firms.

Dassian COPB is essential for government contractors and service provider firms to satisfy contracts and billing DCAA compliance and audit requirements. With Dassian COPB, invoicing is multi-threaded, real-time, and automated. Most importantly, all invoices have DCAA audit reporting with drill down capability into each original transaction. Your invoicing processes run smoothly and everything is accounted for correctly.

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"Dassian's Contracts and Billing solution provides an excellent solution for our funding and billing requirements that allows us to manage all of the different types of contracts that our business encounters."  --- Camie Beaslin, Director, Enterprise Forecasting and Planning, L-3 Communicaton Systems West

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With Dassian's COPB Solution, we were able to reduce our monthly billing cycle by 40%."  --- Ramsey Price, VP Financial Systems & Site Controller

Business Benefits

  • Manage complex contract types like cost reimbursable, time and material, and other flexibly priced contracts
  • Fully automate your project-based billing process reducing errors and labor associated with manual invoicing and generate invoices faster increasing cash flow
  • Leverage billing hold capability so unbillable costs and errors don’t hold up invoicing
  • Reduce DSO with automated billing backup reporting and fewer customer questions or short pays
  • Better manage your contract performance and deliverables against funding with automated inception-to-date reporting, system control, and alerts

Compliance Benefits

  • Enables a DCAA approved billing system and direct submission
  • Ability to record contract terms and flow down required contract clauses to subcontractors such as CAS clauses, prime contract number, DPAS rating, inspection requirements, etc.
  • Provides visible audit trails such as billed cost report and transaction retention for one source of the truth
  • Supports FAR 52 clauses, limitation of cost,  limitation of funds, fees, retentions etc. during invoicing
  • Prevents billing of unallowable and unbillable costs
  • Application of provisional and contact specific billing indirect rates with retroactive rate adjustments
  • Contract modification tracking and audit reporting

IT Benefits

  • Eliminates the need for custom development of complex regulated requirements
  • Seamless integration with SAP ERP
  • Runs on SAP ERP application server with no additional hardware requirements
  • Proven low risk COTS offering
  • Fully supported solution with lower TCO

Key Features

  • Provides billing backup reports to enable cost reconciliation for DCAA audits
  • Multi-threaded invoicing processes based on billing calendars
  • Offers ability to put partial or entire costs on billing hold so you can send invoices without waiting for cost corrections
  • System alerts when the contract reaches identified thresholds of funding available
  • Contract performance dashboard to gain critical contract metrics at a glance such as inception-to-date billed against funding and contract values
  • Tracks contract modifications with contract values and funding values
  • Automates Accounting Classification Reference Number (ACRN) accounting
  • Standard government invoicing forms SF1034, SF1035, DD250, SF1443 with ability to reprint invoice outputs any time
  • Customer-defined contract data fields with flow down capability to follow-on vendor purchase orders, production orders, wbs elements, service orders, deliveries
  • Application of provisional indirect rates and contract specific overheads with retroactive rate adjustments
  • Automated invoicing of fees, retentions, and limits
  • GSA schedules and industrial funding fee accruals
  • T&M billing rates by work date with retroactive rate adjustments
  • Supports an alternate billing structure allowing your project structures to be defined independently from your contract billing structure
  • Exclude unallowables and billing holds from invoices
  • Billing and contract workflow and approval processes
  • Automated final invoicing process

Easy to Use Workbench

Contract Performance Reporting

Flexible Invoice Formats and Standard US Government Forms